Create and manage glossary entries

Limits

• You can create a maximum of 10,000 glossary entries in a single knowledge base.

• You can create a maximum of 100 glossary entries in a single batch operation.

Permission description

• Knowledge base administrators, members, and custom global roles with the Enterprise Knowledge Base-Manage permission can create and manage glossary entries.

• Custom global roles with the Enterprise Knowledge Base-View permission can view glossary entries.

Create a glossary entry

1. In the top menu bar of the Dataphin homepage, select Super X > Enterprise Knowledge Base.

2. In the Enterprise Knowledge Base list, select the knowledge base you want to view.

3. Click the Glossary tab, and then click the Add Entry button.

4. In the Add Entry area, configure the parameters.

   Parameter	Description
   Add To	Adds the new entry to a specified folder. The current folder is selected by default. You can select a folder at any level or search for a folder by entering keywords from its name.
   Entry Name	The name of the entry. The name must be unique within the current knowledge base and cannot exceed 256 characters.
   Explanation	The explanation for the entry. The explanation cannot exceed 1,024 characters.
   Synonyms	Synonyms for the entry. You can add up to 20 synonyms. Each synonym must be unique for the entry and cannot exceed 256 characters.
   Actions	Add entry: Click the Add Row button to add an entry. Delete: Click the Delete icon in the Actions column to delete an entry.

5. Click OK to complete the creation of the glossary entry.

Manage glossary entries

1. On the Glossary tab, view the glossary folders and entry information. After selecting a folder at a specific level, the list on the right displays the entry information belonging to the current folder, including the entry name, explanation, and synonyms. You can click All Knowledge to view all entries.

2. You can search for entries by name, explanation, or synonyms.

3. Hover over an entry row, click More, select an operation, or click the Batch Operations button and select Batch Management to perform the following operations on target entries.

   Operation	Description
   Edit	Click Edit to modify the entry name, explanation, and synonyms.
   Move	Single move: Click Move to move the entry to any level folder. Batch move: Select target entries in the list, click Move at the bottom to move them to any level folder.
   Delete	Single delete: Click Delete. After deletion, the operation cannot be revoked. Please proceed with caution. Batch delete: Select target entries in the list, click Delete at the bottom to delete multiple entries. After deletion, the operation cannot be revoked. Please proceed with caution.
   Export	Select the target entries in the list and click Export at the bottom. After the export is successful, the system automatically downloads the exported file. You can view the export records in Glossary batch operation records.