Email filtering

Configuration

Description

Name

The name of the email filtering rule.

Status

The rule status. Valid values:

Enabled: The rule is active.

Disabled: The rule is inactive.

Scope

The accounts or departments affected by this rule:

All Members: Applies to all accounts in the domain.

Specified Departments and Accounts: Applies to selected departments or accounts. Click Add Object to add them. Check Include sub-departments to include sub-department members.

Set Exceptions: Exclude specific accounts or sub-departments from the rule.

Rule Content

The filtering conditions. Matching emails are bounced, deleted, or marked as spam.

1. Apply to all emails: The rule applies to all incoming emails.

2. Internal/External:

From within the domain: Matches emails from senders within your domain.

From outside the domain: Matches emails from senders outside your domain.

3. Sender (from the message header, not mailfrom): Matches by sender email address or domain.

4. Recipient contains email address/domain: Matches if the recipient list contains a specified address or domain.

5. Recipient only contains email address/domain: Matches if the recipient list contains only a specified address or domain.

6. Number of recipient email addresses: Matches if the recipient count is within the specified range.

7. Number of recipient domains: Matches if the recipient domain count is within the specified range.

8. Email size threshold: Matches if the email size is within the specified range.

9. Match keyword: Enter keywords, pressing Enter to separate them. Matching is case-sensitive.

Match sender name: The sender's display name (nickname) set by the user.

Match subject: Matches keywords in the email subject.

Match body: Matches keywords in the email body.

Match attachment name: Matches keywords in attachment names.

10. All emails with attachments: Matches all emails that contain attachments.

11. Exception conditions: Exempt specific items from the rule.

Procedure

The action taken on matching emails.

Bounce email: Returns matching emails to the sender.

Mark as spam: Moves matching emails to the spam folder. The filtering rule takes precedence over the domain whitelist.

Delete directly: Deletes matching emails immediately without notifying the sender or recipient. Also applies to emails flagged by the anti-spam engine.