Enter entity information
When you apply for an ICP filing, you must provide authentic entity information. The review process verifies this information. This topic describes how to enter your entity information to prevent your application from being rejected.
Before you begin
Since ICP filing requirements vary by province, follow the on-screen prompts when completing your application. You can also review the specific requirements for your province in advance by clicking the corresponding link in ICP Filing Rules for Each Region.
After your ICP filing is successful, if the entity principal's contact information changes, you must promptly update the ICP filing information. This ensures you receive important notifications and reminders, preventing disruptions to your internet information service. See update filing for instructions.
Enter entity information on PC
Scenario 1: No existing ICP filing information
Basic entity information
Follow these guidelines to enter the basic entity information.
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Individual
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Organization
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Field |
Individual |
Organization |
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Entity certificate |
Not applicable. |
For organizations (such as enterprises or public institutions), you must upload the entity certificate. For more information, see Required Documents for an ICP Filing. |
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Mailing address |
You can enter the address from your entity certificate or your actual office or residential address. Note
The mailing address must include a specific street or apartment number. If no such number exists, add the following remark to your ICP filing: "This is the most detailed address available." |
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Remarks |
Fill in this field based on the on-screen prompts. |
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If your organization is registered outside mainland China — including Hong Kong, Macau, Taiwan, and foreign countries — note the following special requirements when filling in Basic entity information:
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Filing type: Select Enterprise.
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Entity certificate: Upload your overseas business registration certificate (for example, the Hong Kong Business Registration Certificate). If the certificate is not in Chinese, provide a notarized Chinese translation. Depending on the province where you file, the local communications administration may also require proof of a mainland China authorized agent company or additional supporting documents.
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Mailing address: You must enter a mainland China address. Overseas addresses are not accepted. The address must include a specific street or building number. If no specific number exists, add a remark in the Remarks field: "This is the most detailed address available."
ICP filing requirements for overseas entities vary by province. Before submitting your application, review the specific requirements for your target province in ICP Filing Rules for Each Region.
Entity principal information
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Individual
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Organization
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Field |
Individual |
Organization |
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Name |
This field is auto-populated with the entity name from the previous step. |
Some communications administrations require the name of the legal representative. To check the specific requirements for your province, click the corresponding link in ICP Filing Rules for Each Region. |
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Certificate type |
This field is auto-populated with the certificate type from the previous step. |
Examples include Resident ID Card, Taiwan Compatriot Permit, Passport, and Officer Certificate. |
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Certificate number |
This field is auto-populated with the certificate number from the previous step. |
Enter the number corresponding to the selected certificate type. Note
If you select ID card as the certificate type and the ID card number contains the letter X, enter an uppercase X. |
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Mobile number |
Enter a valid mobile number for the entity principal. Note
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Emergency mobile number |
Enter a frequently used mobile number. |
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Email address |
Enter a valid email address. Note
This email address is used to receive ICP filing notifications. Ensure it is accurate. |
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Scenario 2: Existing ICP filing information
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On the Basic entity information wizard page, the system automatically populates the fields with your existing ICP filing information. You can modify the information as needed. When you are finished, click Next. For field descriptions, see Scenario 1: No existing ICP filing information.
Enter entity information on mobile
Scenario 1: No existing ICP filing information
The fields for entering entity information on the mobile client are the same as on the PC. For field descriptions and instructions, see Scenario 1: No existing ICP filing information.
Scenario 2: Existing ICP filing information
On the entity information wizard page on the mobile client, the system automatically populates the fields with your existing ICP filing information. You can modify the information as needed. When you are finished, click Next. For field descriptions, see Scenario 1: No existing ICP filing information.
FAQ
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Does the entity principal's mobile number have to be from the same province as the filing?
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System prompt: The organization name does not match the business registration information
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System prompt: The entity certificate number does not match the business registration information
Which situations prevent an applicant from being an ICP filing entity?
The following situations may cause your ICP filing application to be rejected:
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Internal functional departments: Departments such as school enrollment offices or internal corporate departments that do not have independent legal entity status cannot serve as the ICP filing entity. Use the full registered name of the parent organization and the corresponding certificate instead.
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Platform names: Names such as "XX Service Platform" that are not registered legal entities cannot serve as the entity, unless government authorization documents or other supporting materials are provided.
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Entities with abnormal business status: If a sole proprietorship or enterprise has an abnormal business operations status, the ICP filing application is likely to be rejected. Resolve the abnormal business status before submitting your application.
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Using an individual account for an enterprise website: An individual Alibaba Cloud account can submit an ICP filing for a corporate domain name, but you must select ICP filing application for new websites on the ICP filing console homepage and ensure the entity information is for an enterprise.
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No business license: Individual filings do not require a business license — a valid ID card is sufficient. Organization filings must provide a valid organization certificate.
For more FAQs, see FAQ about entering entity and internet information service information.