Financial Asset Management
You can use the Financial Asset Management feature to allocate and reclaim funds and credit limits for management and member accounts that have a financial relationship. You can also manage invoice information and configure resource sharing for member accounts in batches.
Features
A management account can allocate funds and credit limits to member accounts that have a financial relationship. The management account can also perform other management operations, such as reclaiming funds.
Allocate: The management account transfers funds to a member account. The funds received by the member account are recorded in a transfer book. These funds can only be used for consumption and cannot be withdrawn or transferred again.
Reclaim: The management account reclaims funds that were previously allocated to a member account.
Set credit limit: The management account sets the credit limit for each member account.
Set available quota alert: The management account sets an alert threshold for the available quota of a member account. If the quota falls below this threshold, an alert notification is triggered.
Configure invoices: The management account sets and manages invoice information for member accounts in batches.
Resource sharing: The management account can share its resources with member accounts that have a finance trusteeship relationship.
View: The management account can view resource sharing information by account, by user group, or as a full list of all resource details.
Set: The management account can select the resource types to share with member accounts. A member account can also individually set the resource types it accepts for sharing.
Voucher pool: The management account can create custom vouchers and specify one or more member accounts to share them. For more information, see Voucher pool.
For management and member accounts with a financial relationship, the management account can allocate and reclaim funds only if the linked permissions include "Allow syncing the credit control identity of the management account to the linked account" and "View the financial information of the linked account".
The management account can centrally manage a member account's invoice information only if the linked permissions include "Request to manage target invoices".
Instructions
Log on to the Expenses and Costs console with a management account. Go to the page. The page displays information about the funds and credit of the member accounts that the management account can manage, as shown in the following figure:
Account Name: The name of the account.
Display Name: The display name of the account in Enterprise Financial Management.
Available Quota: The total amount available for use in the account. This includes the credit limit, cash, and the available balance after deducting outstanding fees. Available Quota = Cash Balance + Banker's Acceptance Bill + Credit Limit + Credit Refund - Unsettled Amount - (Outstanding Fees - Negative Bill).
Available Quota Alert Threshold: The alert threshold for the available quota of an account. When the available quota falls below this threshold, a text message, email, or other message is sent to the secure phone number associated with the account.
If a single bill leads to an overdue payment immediately after it is issued, an overdue payment notification is sent directly instead of an alert.
Outstanding Fees: Historical unpaid fees.
Credit Limit: The credit limit of the account. The management account can manage the credit limits of member accounts.
Cash Balance: The cash balance in the account.
Transferred Amount: The portion of the account balance that was transferred from the management account. This amount consists of allocated funds and credit limits.
Coupons (Count): The number of coupons. To view coupon details, log on to the Expenses and Costs console and go to Vouchers and Coupons > Coupon Management.
Vouchers (Count): The number of vouchers. To view voucher details, log on to the Expenses and Costs console and go to Vouchers and Coupons > Coupon Management.
Stored Value Cards (Count): The number of stored value cards. To view card details, log on to the Expenses and Costs console and go to Vouchers and Coupons > Stored Value Card Management.
Invoice Management: Manage the invoicing information for the account.
Operations: Allocate or reclaim funds.
A management account can view the fund and credit information of all its member accounts. A member account can only view its own information.
Allocate funds
To allocate funds, click Allocate in the Operations column for the target member account.
Select a Disbursement Method and click OK to allocate the available quota from the management account to the member account.
Reclaim funds
Click Reclaim in the Operations column for the target account.
Enter the Amount to Reclaim. The management account reclaims the available quota from the member account. The management account is the receiving party, and the linked member account is the disbursing party.
The amount reclaimed by the management account cannot exceed the total amount allocated to that member account.
Credit limit: To allocate its credit limit to a linked member account, a management account must have the "Sync credit control identity to linked account" permission.
ImportantAfter the linked member account receives and uses the credit limit, bills are generated. Make payments promptly to avoid service interruptions.
If the account's credit control is at the entity level, where a company manages the total credit line, you do not need to reclaim the credit limit before deactivating the relationship. For more information, see Announcement on the upgrade of the "Set credit limit" feature.
Voucher: Contact your account manager to request a voucher pool. After you obtain a voucher pool, the management account can allocate the voucher amount to each member account. For more information about vouchers, see Voucher pool.
Set credit limit
The management account can set a reasonable credit limit for a member account based on its consumption.
The adjusted limit set by the management account must be within the enterprise's overall available credit limit. If the increased credit limit for a member account exceeds the enterprise's currently available limit, the operation fails.
When the management account reduces the credit limit for a member account, ensure that the member account will not have an overdue payment after the reduction. Otherwise, the member account's services might be suspended immediately after the limit is set.
Procedure:
Select the member account for which you want to set a credit limit. Click the settings icon next to the credit limit.
In the dialog box that appears, enter the adjusted credit limit. The new limit must ensure that the member account's overall available quota remains greater than 0 and is within the enterprise's overall available limit.
Entity-level credit control is being released in batches. For detailed rules, see How do I set a credit limit for a unified account?
Set available quota alert
After the Available Quota Alert is enabled for a member account, you can view the status of the Available Quota Alert Threshold.
Set alert: For an account for which the alert is not enabled, the available quota alert threshold displays "--". Click Set to configure the available quota alert.
Set an alert for a single account
Click Set in the Available Quota Alert column for the target member account.
In the dialog box, confirm the account to be modified, enter an alert threshold, select Enable, and click OK.
Set alerts for multiple accounts in a batch
Select the member accounts for which you want to modify the alert, and click Set Available Quota Alert.
In the dialog box, confirm the number of accounts. Click the number of accounts to display all member account names. Enter an alert threshold, select Enable, and click OK.
Configure invoices
The management account can query, modify, and set invoice information for member accounts in batches.
Query titles: In the "Account" drop-down list, select one or more member accounts. The management account can then query the invoice titles for the selected accounts.
ImportantIf a member account currently has multiple invoice titles, the default title is used. If no default title is set, the first title is used.
Batch settings: Select the member accounts and click Invoice Management. In the dialog box, the management account can modify the invoice information, mailing address, and email address for the selected member accounts.
ImportantWhen establishing a financial relationship, the member account must first accept the "Request to manage target invoices" permission invitation from the management account. Only then can the management account modify the member account's invoice title.
One-click reference: Select the member accounts, click Invoice Management, and then click Reference Management Account Invoicing Information in the dialog box. The invoicing information of the management account is automatically populated in the invoice information fields of the member accounts and cannot be modified.
NoteFor the policy on changing invoice titles on the Alibaba Cloud China Website (www.aliyun.com), see Maintain invoice titles.
Allocation management
On the page, you can query all records of fund allocation and reclamation operations.
Resource sharing
Log on with the management account. Go to Enterprise Financial Management > Financial Asset Management > Resource Sharing to share resources with member accounts that have a finance trusteeship relationship.
Sharing scope: Resources cannot be shared with member accounts that do not have a finance trusteeship relationship.
Sharing settings: Click Set. In the dialog box, select the resource types that new trusteeship member accounts can share, such as Reserved Instances (RIs), Storage Capacity Units (SCUs), and Savings Plans. If you do not configure this setting, member accounts cannot share resources.
Resource user group: After the management account sets the resource sharing types, the resources can be shared with all trusteeship member accounts by default. If a resource is intended for specific accounts, place those accounts in a user group and set the resource to be shared only with that user group.
View sharing: View resource sharing information from three dimensions: by account, by resource sharing user group, and as a full list of details.
Number of member accounts supported for resource sharing:
Resource Type
Number of member accounts supported for sharing
Savings Plan
100 member accounts
Reserved Instance (RI)
100 member accounts
Storage Capacity Unit (SCU)
100 member accounts
The Resource Sharing feature is being released in batches. Contact your account manager to request a trial.
View sharing by account
In the View Dimension radio buttons, select View by Account to see the resource sharing information for member accounts and configure settings.
For each member account, you can set the types of resources it accepts from the management account:
Individual setting: Click the Set button for a member account. In the dialog box, select the resource types this member account will accept for sharing, and then click Confirm.
Batch setting: Select the member accounts and click Sharing Settings below. In the dialog box, select the resource types this group of member accounts will accept for sharing, and then click Confirm.
When the finance trusteeship relationship between a management account and a member account is deactivated, the sharing status is automatically deactivated.
View sharing by user group
In the View Dimension radio buttons, select By Resource Sharing User Group to see which user groups a resource is shared with and which resources are shared with a user group.
The rules for sharing resources by user group are as follows:
A resource can be shared with multiple user groups, and a user group can be shared with multiple resources. To configure this, select a resource, click Set by User Group, and in the dialog box, select the user groups to share with.
A resource shared with a user group can only be used by linked member accounts within that group that have a trusteeship relationship. It cannot be shared with individual member accounts outside the group.
After a linked member account is added to a user group, it automatically gains access to the resources shared with that group, including the start and end times of the resource sharing. It no longer has access to shared resources that were available to it as an individual account.
The following example explains these rules:
The management account Master has a Reserved Instance (RI) R1. The trusteeship linked member accounts Sub1, Sub2, Sub3, and Sub4 are all set to accept the shared resource R1 from Master. Sub1 and Sub2 are in the user group UserGroup1.
In this case, Sub1, Sub2, Sub3, and Sub4 can all share R1.
If R1 is set to be shared with user group UserGroup1, then only accounts Sub1 and Sub2 in UserGroup1 can share resource R1. Sub3 and Sub4 will no longer be able to share R1.
View all details
In the View Dimension radio buttons, select View All Details to query the shared or non-shared resource types, reasons, and times for management and member accounts.
The rules for sharing resources by user group are as follows:
If a finance trusteeship linked member account is not in a user group, whether it can share the management account's resources depends on the management account's sharing settings.
If a finance trusteeship linked member account is in a user group, it can use the resources shared with that group. If no resources are shared with the user group, whether it can share the management account's resources depends on the management account's sharing settings.
After a finance trusteeship linked member account is removed from a user group, it can no longer use the resources that were shared with its former user group.
Sharing from a resource perspective:
When a resource is shared with a user group, only linked member accounts within that user group can share the resource.
When a resource is not shared with any user group, two types of member accounts can share it:
Linked member accounts that are not in any user group, provided the management account has chosen to share resources with them.
Linked member accounts that are in a user group that has no resources shared with it, provided the management account has chosen to share resources with them.
Sharing from a member account perspective:
After a member account joins a user group:
If resources are already shared with the user group, the member account can use those shared resources.
If no resources are shared with the user group, whether the member account can share the management account's resources depends on the management account's sharing settings.
If a member account has not joined a user group, whether it can share the management account's resources depends on the management account's sharing settings.
Example of management account resource sharing
This example uses only RIs to explain the sharing logic. The logic for sharing other resources and funds is the same.
The relationship between the management and member accounts is as follows:
The management account is Account-M, which is linked to five trusteeship member accounts: Account-sub1, Account-sub2, Account-sub3, Account-sub4, and Account-sub5.
The following figure shows an example.
The resource ownership is as follows:
Resources RI1, RI2, RI3, and RI4 belong to the management account Account-M.
Resources RI5 and RI6 belong to the member account Account-sub1.
Resource RI7 belongs to the member account Account-sub2.
By default, all management account resources are "Not Shared", and all accounts are set to not accept sharing.
The following figure shows this relationship:
Set sharing by account only
Configure the following sharing settings: The management account sets the shared resource type to "RI". Member accounts Account-sub1 and Account-sub4 are set to accept the shared resource type "RI".
After this configuration, the RIs that the management account and member accounts can use are:
Set sharing by resource only
Configure the following sharing settings:
1. Divide member accounts into user groups:
i. Assign Account-sub1 and Account-sub3 to user group Group1.
ii. Assign Account-sub2 and Account-sub4 to user group Group2.
2. Configure resource sharing:
i. Set RI1 to be shared with user groups Group1 and Group2.
ii. Set RI2 to be shared with user group Group2.
The following figure shows this setup:
After this configuration, the RIs that the management account and member accounts can use are:
Set sharing by both account and resource
Configure the following sharing settings:
1. Account sharing settings:
The management account sets the default shared resource type to "RI".
Member accounts Account-sub1 and Account-sub5 are set to accept the shared resource type "RI".
2. Account grouping:
Assign Account-sub1 and Account-sub3 to user group Group1.
Assign Account-sub2 and Account-sub4 to user group Group2.
3. Resource sharing settings:
Set RI1 to be shared with user groups Group1 and Group2.
Set RI2 to be shared with user group Group2.
The following figure shows this setup:
After this configuration, the RIs that the management account and member accounts can use are: