Data albums let you classify, organize, and manage tables from a business perspective. You can add tables to a data album to quickly find and retrieve them.
Limitations
The data album feature is available only in DataWorks Professional Edition or later. For more information, see DataWorks: Features by edition.
Accessing data albums
Log on to the DataWorks console. In the target region, click in the left-side navigation pane. On the page that appears, click Go to Data Map.
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In the left-side navigation pane, click Data Album to open the Data Album page.
Data Album list page
After you enter Data Album, you can use the tab views and search box at the top of the list page to quickly locate a target album.
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All: All albums visible to you in the current tenant.
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Official Albums: Albums that have been certified through application and review. Visible only when you have the official-album permission.
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Albums I Manage: Albums where you are an administrator.
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Albums I Created: Albums you have created.
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Albums I Follow: Albums you have followed. Selected by default when you open the Data Album page.
The default tab is chosen in this priority: URL parameter > the last selection cached in the browser > Albums I Follow.
The search box in the upper-right of the list page filters albums in the current tab by album name or owner.
Create a data album
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On the Data Album page, click Create Album.
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In the Data Album dialog box, configure the parameters.
Parameter
Description
Album Name
A custom name for the data album.
NoteThe album name must be unique within each region for a tenant.
Visibility Scope
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Public: Visible to all users.
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Private: Visible only to its creator and administrators. To view a private data album, you must be an administrator. For more information about how to grant this role, see Manage data albums.
Description
A custom description for the data album.
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Edit a data album
After you open the album details page, the following two tabs are available at the top:
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Object List (default): Manage the tables and other objects in the album, including category maintenance, adding or removing objects, and editing notes.
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Notes: Maintain the usage notes for the current album to help consumers quickly understand the album's purpose and content. Only album administrators can edit; not available for virtual albums.
Set up categories
On a data album's details page, go to the Objects tab. In the directory, right-click a category to create a subcategory or rename it.
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Create Subcategory: In the Create Subcategory dialog box, select a Destination Directory and enter a Category Name.
NoteYou can create up to four levels of categories.
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Rename: In the Rename dialog box, enter a new Category Name.
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Delete: Delete a category. A category cannot be deleted while it still contains subcategories—clear the subcategories first. The root category cannot be deleted.
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Reorder: Drag a node in the category tree to change its order or its parent-child nesting. The root category and virtual categories cannot be dragged.
Add tables
Method 1: Add tables from the data album details page
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On the data album's details page, click the Objects tab and select a category from the directory.
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In the selected category, click Add Table.
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In the Add Table dialog box, filter tables by Search or Recently viewed, and add them to the album.
Method 2: Add a table to a data album from the table details page
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In the list of table search results, click a table name to go to its details page. At the top of the page, click Add to Album/View Added Albums.
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In the Add to Album dialog box, select the desired data album and click OK.
Method 3: Migrate items from My Favorites to a data album in one click.
In Data Map, go to My Data > My Favorites. At the top of the page, click Migrate to a data album with one click to add all of your favorited objects to a chosen data album in a single batch.
Manage data albums
Edit administrators
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Go to the details page of the target data album. Below the album name, click the
icon next to Administrator. -
In the Edit Collection Administrator dialog box, add one or more Administrator by entering their Alibaba Cloud account names.
Each data album can have up to five administrators.
Remove tables
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On the data album's details page, click the Objects tab and select a category from the directory.
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In the Actions column for the target table, click .
Follow or like a data album
On the album details page, the area to the right of the album name provides two independent buttons—Follow and Like—which you can use separately:
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Follow: Adds the album to your Albums I Follow list, so that you can quickly locate it later under Recently visited on the Data Map home page or under the Albums I Follow tab on Data Album. Click again to unfollow.
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Like: Indicates your appreciation for the album. The like count is shown in the album information for other users' reference. Click again to undo the like.
Edit album information
On the album details page, click the Edit button to the right of the album name to modify the album's name, description, visibility, icon, and other information in the dialog box. Only the album's creator or administrators can perform this operation.
Edit favorite notes
Favorite notes are notes for an object that apply only within the current album. They are displayed only in this album's details and do not affect the object's own description fields.
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Edit a single note: In the Favorite notes column of the object list, click the edit icon on the target row and enter a new note.
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Edit notes in batch: Select multiple objects in the object list, then click the Edit favorite notes in batch button at the bottom of the list to set the same note for all selected objects.
Move tables in batch (mount to a category)
Select multiple objects in the object list, then click the Move in batch button at the bottom of the list and choose a target category in the dialog box to mount all selected objects to that category.
Delete a data album
Only the creator and administrators of a data album can delete it.
On the Data Album page, find the album to delete and click Delete in its Actions column.