Purchase and manage Enterprise Drive
Enterprise Drive is a user-friendly, flexible, and secure one-stop service for enterprise file storage and management. It provides file storage, sharing, and permission management. This topic describes file management pain points, the capabilities and advantages of Enterprise Drive, supported regions, purchase and usage limits, billing details, and how to purchase a drive, modify its storage capacity limit, and configure permissions.
File management pain points for enterprises
In daily office work, enterprises often face the following file and data management challenges:
Difficult file management: Team files, such as office documents, project documents, customer data, and technical materials, are stored on employees' personal devices. This makes centralized management difficult and creates risks of data breaches, corruption, or loss.
Difficult file search: As work continues, office documents and data accumulate. Finding a specific file can be difficult and time-consuming, which reduces office efficiency.
Difficult file transfer: Employees frequently need to transfer files, including large files, to colleagues, external customers, or partners. Traditional tools, such as instant messaging applications and email, have file size limits and slow transfer speeds.
Difficult document sharing: Files are typically shared by using instant messaging, email, and USB drives. As files are updated and modified, version control becomes chaotic, resulting in poor collaboration efficiency and high communication costs.
Difficult permission management: When files are used and shared within a team, different collaborators require different operation permissions. A lack of fine-grained permission settings can lead to file corruption, accidental deletion, and data breaches.
Difficult mobile work: When traveling on business, employees may not have convenient access to a computer and the work files they need.
Capabilities and advantages of Enterprise Drive
Enterprise Drive is built on Alibaba Cloud storage with high availability and security. It provides an enterprise-grade solution for file and data management that addresses pain points in data storage, management, search, sharing, and collaboration. The main capabilities of Enterprise Drive are as follows:
File storage
Centralized file storage for easy access to the latest versions.
Independent personal drives for each end user.
Independent team shared drives for each team.
File management
Basic file operations, such as moving, copying, deleting, and adding notes.
Folder-based file management and file searches by criteria such as type and name.
Favorites for quick file retrieval.
A recycle bin for recovering accidentally deleted files.
File transfer
File upload and download between cloud computers and the drive, and between on-premises devices and the drive. Instant file transfer and resumable downloads are supported. Multipart upload is not currently supported.
File sharing within the enterprise for fast synchronization among users.
File sharing with external parties through shared links.
Transfer status management, including batch upload, folder upload, pause, and cancel.
Security and access control
Fine-grained access permissions for team shared drives based on the organization chart.
Permission isolation for personal drives, which only their owners can access.
Centralized management of sharing permissions, with security features such as encrypted sharing.
An access policy can control drive access from the Alibaba Cloud Workspace client and file transfers with on-premises devices.
Online queries and exports of end user operation audit logs.
Supported regions
Enterprise Drive is available in the following regions:
China (Hangzhou)
China (Shanghai)
China (Beijing)
China (Shenzhen)
Purchase and usage limits
Number of drives:
For a convenience account, you can purchase a maximum of one drive in each region.
For an AD account, you can purchase a maximum of one drive for each AD office network in each region.
Cloud computer operating system: Only cloud computers that run Windows can use the drive.
WUYING Terminal: You can access the drive only from the Windows client, macOS client, or Web client.
Billing details
|
Item |
Prepaid |
Pay-as-you-go |
|
Billing rules |
Payable amount = Unit price of drive package per year × Purchase duration (years) Pay the full amount after selecting the package and purchase duration. |
Bill amount = Storage capacity used on that day × Unit price A bill is generated for drive usage each calendar day. The system automatically obtains the current used storage capacity every 10 minutes; the daily fee is calculated based on the maximum used storage capacity within that day. |
|
Unit price |
Optional packages and their unit prices:
|
0.005 CNY/GiB/day |
|
Billing example |
If you purchase a 500 GiB package for 1 year: Payable amount = 199.90 × 1 = 199.90 (CNY) |
If you purchase a pay-as-you-go drive at 00:00 on November 20, 2020, and the maximum used storage capacity by 00:00 on November 21, 2020 is 100 GiB: Daily bill amount = 100 × 0.005 = 0.5 (CNY) |
|
Billing item in bill details |
N/A |
PDS storage usage |
|
How to stop billing |
Disable enterprise drive service to unsubscribe. For more information about unsubscription rules, see Unsubscription rules. |
Disable enterprise drive service to stop billing. For more information, see Disable drive service. |
|
Number of end users |
The maximum number of end users that can be added for each package is:
|
The number of end users that can be added is unlimited. |
Prerequisites
If your enterprise accesses cloud computers over a private network and has configured domain name-based access permissions for the cloud computers, you must add the required domain names, ports, and download URLs to an allowlist. Otherwise, end users may not be able to use the drive or download the drive client.
Add the domain name
ecd-share.cn-shanghai.aliyuncs.comand portTCP: 443for the Enterprise Drive service to the allowlist.Add the download URL for the drive client installation package to the allowlist:
https://ecd-client.oss-accelerate.aliyuncs.com/cloudDriveService/windows/CloudDriveService.exe.
Purchase an Enterprise Drive
In EDS, you can purchase an Enterprise Drive using a convenience account or an Active Directory (AD) account. The following steps use a convenience account as an example.
Log on to the EDS enterprise console.
In the navigation pane on the left, choose .
In the top navigation bar, select a region.
If you do not have an Enterprise Drive in the current region, click Purchase Enterprise Drive. You cannot purchase another drive if one already exists in the current region.
NoteIf your Alibaba Cloud account has both convenience office networks and AD office networks, you can click Purchase More Drives in the upper-right corner of the page to purchase another Enterprise Drive.
On the Purchase Enterprise Drive page, set the parameters according to the selected billing method, and then click Confirm Order.
Subscription
Configuration Item
Description
Example
Drive Size
The total storage space of the drive. After you purchase the drive, the sum of the storage capacity limits for all team drives and personal drives cannot exceed this size. Valid values:
500 GiB: Suitable for enterprises with up to 5 users.
2 TiB: Suitable for enterprises with up to 20 users.
5 TiB: Suitable for enterprises with up to 50 users.
10 TiB: Suitable for enterprises with up to 100 users.
500 GiB
Account Type
Convenience accounts and AD accounts are supported. If you do not have an AD account, only the convenience account option is displayed and selected by default.
Convenience account
Select Office Network
You need to select an office network only when you set Account Type to AD Account.
None
Enable Cross-region Access
After you enable this feature, authorized users can access and use this drive from cloud computers in the China (Hangzhou), China (Shanghai), China (Beijing), and China (Shenzhen) regions.
NoteThis feature is in invitational preview. To use it, submit a ticket to apply. After you enable this feature in one region, you cannot purchase drives in other regions. If you have multiple drives in different regions, you must shut down all but one drive to enable this feature.
Keep the default value
Purchase Method
Valid values:
Subscription
Pay-as-you-go
Subscription
Auto-renewal
Specifies whether to automatically renew the subscription drive before it expires.
Keep the default value
Pay-as-you-go
Configuration Item
Description
Example
Account Type
Convenience accounts and AD accounts are supported. If you do not have an AD account, only the convenience account option is displayed and selected by default.
Convenience account
Select Office Network
You need to select an office network only when you set Account Type to AD Account.
None
Peak Storage Space
The maximum amount of data that can be stored in the drive. The value must be an integer from 1 to 51200 GiB.
For a pay-as-you-go drive, setting a storage capacity limit helps control costs. When the total amount of data in the drive reaches this limit, end users cannot add more files.
5
Enable Cross-region Access
After you enable this feature, authorized users can access and use this drive from cloud computers in the China (Hangzhou), China (Shanghai), China (Beijing), and China (Shenzhen) regions.
NoteThis feature is in invitational preview. To use it, submit a ticket to apply. After you enable this feature in one region, you cannot purchase drives in other regions. If you have multiple drives in different regions, you must shut down all but one drive to enable this feature.
Keep the default value
Purchase Method
Valid values:
Subscription
Pay-as-you-go
Pay-as-you-go
After the purchase is complete, the new drive is displayed on the Enterprise Drive page in the console.
Modify the storage capacity limit for a pay-as-you-go drive
For a pay-as-you-go drive, setting a storage capacity limit helps control costs. When the total amount of data in the drive reaches this limit, end users cannot add more files.
To modify the storage capacity limit, perform the following steps:
In the navigation pane on the left, choose .
In the top navigation bar, select a region.
From the drop-down list at the top of the Enterprise Drive page, select the destination drive.
On the Drive Details tab, in the Usage Information section, click Set Limit.
In the dialog box that appears, adjust the limit and click OK.
NoteThe value must be an integer from 1 to 51200 GiB. The new limit must be greater than the amount of storage space already used.
Configure permissions
Set the visibility of the Enterprise Drive on WUYING Terminals
By default, end users can access the drive from a cloud computer. They can also access the drive directly from the WUYING Terminal interface without logging on to a cloud computer. To disable direct access from the terminal, perform the following steps:
In the navigation pane on the left, choose .
In the top navigation bar, select a region.
From the drop-down list at the top of the Enterprise Drive page, select the destination drive.
On the Permission and Service tab, click Permissions.
In the Permissions section, turn off the Allow switch, and click Confirm in the dialog box.
After you turn off this switch, the drive is hidden from the WUYING Terminal interface the next time an end user logs on.
Set file transfer permissions between the drive and on-premises devices
When you access the drive from a cloud computer, file uploads and downloads are always allowed because both are in a secure environment. However, if the drive is visible on WUYING Terminals, end users can access it directly from the terminal interface. You can use policies to control file transfer permissions between the drive and on-premises devices.
In the navigation pane on the left, choose .
In the top navigation bar, select a region.
From the drop-down list at the top of the Enterprise Drive page, select the destination drive.
On the Permission and Service tab, click Permissions.
Configure the scope of users for each policy as required.
NoteAfter you change the policy configuration, refresh the page to view the changes.
Policy
Upload files from on-premises device to drive
Download files from drive to on-premises device
Policy Scope
Default Policy
Allowed
Disallowed
To prevent end users from transferring sensitive data from cloud computers to on-premises devices through the drive, this default policy applies to all users of the drive. You do not need to set the scope for this policy. If a user is added to the scope of Policy 2 or Policy 3, the default policy does not apply to that user.
Policy 2
Disallowed
Allowed
Applies only to the users you select. To add users to this policy, click Add Authorized User and select users in the Select Authorized Users dialog box. If a selected user was previously added to the scope of Policy 3, the user is automatically removed from the scope of Policy 3.
Policy 3
Allowed
Allowed
Applies only to the users you select. To add users to this policy, click Add Authorized User and select users in the Select Authorized Users dialog box. If a selected user was previously added to the scope of Policy 2, the user is automatically removed from the scope of Policy 2.
Audit operation logs
The system records all operations performed on the drive by administrators and end users. To audit these operations, perform the following steps to view the operation logs.
In the navigation pane on the left, choose .
In the top navigation bar, select a region.
From the drop-down list at the top of the Enterprise Drive page, select the destination drive.
On the Permissions & Services tab, click Log Auditing.
On the Log Auditing page, set the query conditions and view the operation records.
Click Export Logs to export the queried logs.
Set a custom domain name for the drive
You can set a custom domain name for the drive to make it easier for users to access and recognize.
In the navigation pane on the left, choose .
In the top navigation bar, select a region.
From the drop-down list at the top of the Enterprise Drive page, select the destination drive.
On the Permissions & Services tab, click Enterprise Settings.
In the navigation pane on the left, choose , and click Configure Domain Name in the upper-right corner of the page.
For more information, see Configure a custom domain name.
Shut down the drive service
After you shut down the drive service, all data in the drive is deleted and cannot be recovered. Back up your data before you proceed.
In the navigation pane on the left, choose .
In the top navigation bar, select a region.
From the drop-down list at the top of the Enterprise Drive page, select the destination drive.
On the Permissions & Services tab, click Shut Down Enterprise Drive Service, and click OK in the confirmation dialog box.
If the drive is a subscription drive, go to the Unsubscribe In-Use Resources tab on the Unsubscription Management page. Then, find Alibaba Cloud Drive for Enterprise and click Unsubscribe in the Actions column. For more information about unsubscription rules, see Unsubscription rules.
If the drive is a pay-as-you-go drive, billing stops immediately after you confirm the shutdown.