A mailbox administrator can configure mail rules for mail review, forwarding, and filtering to manage and secure members' mail.
Change history:
Mail monitoring, review, and filtering have been consolidated into mail rules. Existing rules are retained, so you do not need to reconfigure them.
Procedure
1. Go to Domain Management > Security Management > Mail Rules, and then click New Rule.
2. Configure the rule details.
Rule name
Enter a descriptive name for the rule.
Apply to
Specify the scope of the rule. Select All members or Specified departments and members.
Except for
Use this section to exclude specific members.
Use Add from contacts to add departments or members in bulk.
You can include sub-departments when you add a department.
Test the rule on a small scale before applying it broadly to avoid disrupting normal mail delivery.
When all of the following conditions are met
Available conditions:
Mail scope
Sender
Recipient
Mail size range is
The boundary values are not included.
The boundary values are not included.Contains keywords
This condition supports Match sender name (the display name set by the user), Match subject, Match body, Match attachment name, and Match attachment content (Description of attachment content detection in mail monitoring and review). Press Enter to separate keywords.
This condition supports Match sender name (the display name set by the user), Match subject, Match body, Match attachment name, and Match attachment content (Mail contains attachments
Apply to all mail
Actions
In this section, select the actions to apply to emails that match the rule conditions.
For detailed descriptions of each action, see the corresponding documentation:
Emails from a specified account or department member that meet the preset conditions require approval before delivery.
This action rejects, marks as spam, or deletes incoming mail that matches the specified conditions.
Mail monitoring and forwarding
This action automatically forwards mail sent or received by a specified member that meets the conditions to a monitor's mailbox.
Unless
Use this section to define exceptions to the rule.
Notes
Describe the rule's purpose for future reference. You can enter up to 100 characters.
3. After configuring the rule, click Preview Rule to review it. If the rule is correct, click Save Rule.
4. The status toggle is Disabled by default. Switch it to Enabled to activate the rule.
5. To adjust the rule later, use the Edit Rule, View Rule, Delete, or Disable options on the Mail Rules page.
Once granted mail rule permissions, a delegated administrator can view all mail rules.