If you have an ICP filing order that has been approved by the communications administration, you can use the material reuse feature to expedite subsequent filings. This topic describes how to enable the feature, which materials can be reused, and its applicable scenarios.
Background information
If you have a valid ICP filing order and need to perform tasks like adding a new service for an entity, adding a new access provider, or making an ICP filing modification, you can enable the Allow reusing images from historical orders option in Basic Settings. This option lets you reuse forms or images from historical orders, improving the efficiency of the ICP filing process.
The final approval for material reuse is determined by the communications administration. If your application is rejected, you must resubmit the materials as specified in the review feedback.
Eligible orders for material reuse
Orders in your account are eligible for material reuse if they meet the following criteria:
The order is for a new filing or an ICP filing modification.
The order was approved by the communications administration and completed within the last three years.
The order has not been deleted.
You cannot use material reuse when reapplying for an ICP filing after a cancellation. You must submit all new materials according to the latest requirements, as previously submitted materials may be invalid due to policy updates.
Enable material reuse
Log in to the Alibaba Cloud ICP Filing system.
Click My Filings and then click the Basic Settings tab.
On the ICP Filing Basic Settings page, click the
icon for the Allow reuse of images from historical orders switch, and then click Save.In the Save Filing Basic Settings dialog box, enter the verification code sent to your security mobile number and click Submit.
Reusable materials
The following table lists the reusable materials and their reuse limitations.
Item | Reuse limit |
Entity certificate (non-individual) | None |
Entity principal's certificate (non-individual) | None |
Temporary Residence Permit/Residence Permit | None |
Institutional organization certificate | None |
Power of Attorney of Legal Representative | Orders completed within the last 60 days |
Power of Attorney of the Principal | Orders completed within the last 60 days |
Guangdong Authenticity Commitment Letter | Orders completed within the last 60 days |
Employment certificate of the service principal | None |
Pre-approval | None |
For personal identity materials, you can only reuse data from historical orders of the same person, and the certificate type, name, and certificate number must match.
Orders completed within the last 60 days: ICP filing orders that were approved by the communications administration within the last 60 days.
Due to regulatory requirements, you must complete a new authenticity verification for each ICP filing application. Therefore, materials related to this verification cannot be reused.
Material reuse scenarios
Scenario 1: Enter entity information
In the Basic information about the entity form, select Enterprise for Filing Entity Type and Business License (Individual or Enterprise) for Certificate Type. Then, upload an image of the business license in the Entity certificate section and enter the full name of the enterprise in the Entity Name field.
Example from the app:
In the Filing Entity Type drop-down list, select an entity type, such as Enterprise. In the Certificate Type drop-down list, select the corresponding certificate, such as Business License (Individual or Enterprise). Upload a photo of the original entity certificate. The image must be in JPG or PNG format and larger than 200 KB. We recommend adding a light watermark that says "For Alibaba Cloud ICP filing use". You can click reuse historical materials to use an existing certificate or click quick fill to autofill the information.
If the entity is not an individual, you can reuse the materials if the certificate number, entity name, and certificate type match.
Reuse is not supported if the entity is an individual.
Entity principal's certificate: In the Information about the entity principal section, enter the principal's Name, select a Certificate Type such as Residence Permit for Hong Kong and Macao Residents, and upload an image of the corresponding certificate. If the entity principal is not the legal representative, a power of attorney is required. You can click reuse historical materials to reuse existing information or click quick fill to autofill the certificate information. If the principal has multiple certificates, upload the most recently issued one. The communications administration will reject your application if you submit an expired or outdated certificate.
If the entity is not an individual, images of the same person can be reused.
Reuse is not supported if the entity is an individual.
Scenario 2: Enter service information
Information about the service principal can be reused, but photos for facial recognition cannot.
Below the input field, a quick fill option allows you to select a principal from the current or a previous order, and the system automatically populates the corresponding information.
On the Website Principal Information page in the app, enter the Name and other details. The quick fill feature is also available: you can select a principal from the current or a previous order, and then click quick fill to automatically populate the information.
Pre-approval information and images can be reused.
ImportantThe following types of pre-approval for ICP filings support material reuse: news, publishing, pharmaceuticals and medical devices, culture, radio, film, and television programs, ride-hailing services, internet finance, off-campus training (for high school and below), and religion.
The website pre-approval information form includes the following fields: Pre-approval (Optional), where you can select a type such as news or publishing. After selecting a type, you must enter the pre-approval number (such as the news or publishing pre-approval number), which must match the uploaded pre-approval document. You can click reuse historical materials to quickly enter an existing approval number. You must also upload the certificate image in the corresponding section.
Example from the app: On the Website pre-approval information page in the app, select an approval type from the Pre-approval (Optional) drop-down list, enter the corresponding pre-approval number (such as the news and publishing pre-approval number), and upload the relevant certificate image. You can use the historical materials feature to quickly populate the form with existing information.
Scenario 3: Upload documents
The document checklist for an ICP filing modification includes four items: Entity documents, where you upload the company's business license. We recommend adding a watermark that says "For Alibaba Cloud ICP filing use". The image must be in JPG/PNG format and larger than 200 KB. Internet information principal documents, where you upload an ID card and complete facial recognition. You must use a physical ID card for verification. Electronic ID cards are not accepted. Power of Attorney of Legal Representative, which is required if the entity principal is not the legal representative. The document must be signed by the legal representative and stamped with the company's official seal. You can download a template. Supporting documents, which is an optional item.
The Upload Documents page in the app (Step 3 of the ICP filing modification process) has four sections: Entity documents, where you upload the business license image. Both reuse historical materials and quick fill are supported. Internet information principal documents, where you upload the principal's certificate and complete facial recognition. You must use the most recent physical certificate. Electronic IDs are not accepted. Power of Attorney of Legal Representative, which is required if the entity principal is not the legal representative. You can click Download Template to get the template. Supporting documents (optional). We recommend adding watermarks to uploaded files and paying attention to file size and format requirements.